Roster: How Rostering Works (Schoology)

Introduction

The rostering process begins when you click the “Approve” button after accessing the Education Modified App in Schoology. By clicking the "Approve" button, you give Education Modified the ability to access data from Schoology on your behalf. For security reasons, this approval expires after one hour. 

With your approval, EdMod can begin accessing data on your behalf. This access allows EdMod to pull in your rostering information. There are three steps we follow to do so. 

How EdMod Pulls Rostering Information

First, EdMod pulls the list of all courses for which you are listed as an Admin within Schoology. These courses are visually seen within Schoology by the starred shield on the course card. Records are then created for each matching course within Edmod. 

Second, for each of matching course, EdMod pulls All Non-Admin Members of that course and creates a student record for each of them. 

Important Note: The list of course members that Schoology sends to EdMod only distinguishes between Admin and Non-Admin members. (Those with shields and those without.) They do not tell us whether a member is a student, teacher or parent. 

So, if a parent or teacher is listed as a non-admin member in a course, they will have a student profile created in EdMod because we have no way of distinguishing them in the list Schoology sends us. We’ve asked Schoology to fix this, but no changes have been made so far. 

Third, this same process is repeated, but for the Groups in the Groups tab in Schoology.

How your rosters will appear in Education Modified

The result of all this is your Student List in EdMod filter view. The filter view will list all of the courses and groups that you have access to within Schoology