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Education Modified's Schoology Rostering Guide: How It Works and How to Update Your Roster
Introduction
The rostering process begins when you click the “Approve” button after launching the Education Modified application within Schoology. By approving, you grant Education Modified secure access to retrieve data from your Schoology account on your behalf.
Once authorized, Education Modified begins accessing data to pull in your course and student roster information.
How Rosters are Retrieved
Course Identification
Education Modified retrieves the list of all courses for which you are listed as an Admin within Schoology. These courses are visible within Schoology by the starred shield on the course card.
For each of the matching courses, Education Modified pulls All Non-Admin Members of that course and generates a student profile within the platform for each. This same process is repeated, but for the Groups in the Groups tab in Schoology.
Important Note: Schoology only shares the list of course members, which only distinguishes between Admin and Non-Admin members. (Those with shields and those without.) They do not tell us whether a member is a student, teacher, or parent.
For example, if a parent or teacher is listed as a non-admin member in a course, they will have a student profile created in Education Modified.
How it Appears in Education Modified
Once the data is retrieved, it populates your Student Information view in Education Modified.
- You can filter students by course or group.
- Selecting the “All” checkbox will display your full roster.
- Each course contains an individual student profile for each enrolled student.
How to Manually Update Rosters
Education Modified automatically syncs with Schoology to pull course and student information, which simplifies roster maintenance. However, the initial sync may take longer if you are associated with many courses and students.
To help streamline this, Education Modified only requires users to approve access and refresh their rosters once every 7 days.
If you are expecting recent changes that have not yet appeared in Education Modified, you can manually refresh your roster using the steps below.
How to Update
Open Education Modified within Schoology. Navigate to the Student Information page and click the Refresh button in the upper right-hand corner.
You will be directed to an authorization screen. Click “Approve” to grant Education Modified continued access to Schoology data.
After approving, you’ll return to Education Modified. A message stating “Your Roster is Updating” will appear in the bottom-right corner of the screen. The update may take some time, especially for large course rosters.
You may continue to use Education Modified as usual, but please note that the updated roster data will not be available until the refresh is complete.
Once the update is complete, a confirmation message—“Update Complete”—will appear in the bottom-right corner of the screen. Your roster data should now be fully updated.
