Clever Rostering

Rostering in Education Modified through Clever Integration

Rosters are automatically synced nightly in Education Modified through Clever. Please note that while rosters are synced with Clever, additional customized groups can be created within EdMod with the new Custom Group Feature. This would work well for paras, related service providers, or anyone who may not be assigned a class but needs access to students.

The rostering logic that Education Modified uses is the following:

Each of your non-admin staff members will have access in Education Modified to all students assigned to the courses to which the staff member is assigned to in Clever / your SIS. These students will be grouped by the courses they are part of.
Each Building / School Administrator will have access in Education Modified to all students in the schools they are listed as Administrators for within Clever / your SIS. These students will be grouped in ‘All Students - [School Name]’ groups within EdMod.
Each District Administrator will have access in Education Modified to all students in the district. These students will be grouped in ‘All Students - [School Name]’ groups within EdMod.

Key Considerations:

We recommend reviewing the following considerations before switching to using Clever with Education Modified, and work with your Systems Administrator to make any needed changes to rosters in your SIS or Clever to ensure a smooth transition.

Important Note: Currently, Clever has limited support for making changes to rosters that are received from your SIS. This generally requires System Administrator level access to Clever. Documentation can be found here. (From Education Modified’s perspective, there is no difference between changes made in Clever vs your SIS. Whichever method works better for you and your Systems Administrator will work for us.)

Please contact your Systems Administrator and/or dedicated Clever Support Contact with any specific questions about how rosters are synced and maintained within Clever.

In the rosters you are currently sending to Education Modified, are all students identified with universal IDs? Universal IDs make the process of matching students between systems far more timely and accurate. If universal IDs are not currently being used in your Education Modified roster, we may request that information during the matching process enumerated above.
Are your Courses and Groups within EdMod highly customized and/or different from the Courses which live in Clever / your SIS?If so, you will need to review your Clever / SIS courses to ensure that staff members will have access to their needed students, according to the logic listed above.
Do all of the staff members who need access to Education Modified have access to your SIS and/or Clever? This question is particularly relevant for Case Managers, Paraprofessionals, or other staff members who may not have traditional rosters within your SIS or Clever. If not, they will need to be granted access and rostered appropriately to ensure they have access to the correct students.
Do all of the staff members who need access to Education Modified have access to your Clever? If not, they will need to be granted access in order to log into Education Modified.
Are all of the staff members who need access to Education Modified assigned to courses within your SIS and/or Clever? Similar to the other considerations, this may be the most relevant for Case Managers or Paraprofessionals. If not, it is recommended that the EdMod Custom Group feature should be used to create customized groups. Please see the Custom Group Feature article HERE.