Summer Planning: All Student Group Course Rostering - Canvas

All Student Group Course Rostering - Canvas

Introduction

Administrators, special educators, and other staff who do not have courses directly rostered to them in Canvas require access to an ‘All Students’ group (or similar access structure) to view student profiles within Education Modified. We recommend creating custom course rosters organized by graduating class, enabling these users to efficiently manage and navigate student data in Education Modified via Canvas. Structuring courses as ‘Class of’ groups (e.g., Class of 2025) allows administrators and staff to easily access aggregated student information for reporting, progress monitoring, and collaboration.

General Steps

1. Create Courses by Graduation Year
   • Create a course for each graduating class (e.g., Class of 2025, Class of 2026, etc.).

2. Roster Students

   • Add ALL students (gen ed and special ed) to the course that matches their expected graduation year.

     
     
3. Roster Administrative Staff

   • Add any administrators or staff members who need visibility into all students to each “Class of” course by using the same steps as above.

     
     
4. Confirm Your Access
   • Ensure that you are also rostered in each course by clicking on “People” so you can manage and verify data as needed.

5. Publish the Course
   • Once all students and staff are properly rostered, publish each course to make it active.

6. Sync with Education Modified
   • Run a manual sync with Education Modified.

   • Confirm that each “Class of” course appears in Education Modified with the correct roster of students.

     

Notes

• Keeping course names consistent (e.g., “Class of 2025”) will help ensure clarity and proper data organization.
• It’s recommended to periodically review course rosters to ensure they remain accurate as students enroll, transfer, or graduate.
• To learn more about Education Modified in Canvas, check out THIS article.