Editing a Form in the Data Collection Hub

Editing a Form

Overview

This article explains how to safely edit an existing form in the Data Collection Hub.

⚠️ Important: If a form is edited after submissions have already been collected, existing submission data may be overwritten or deleted when changes are saved. Scroll to the section "Editing Questions with Existing Submission Data" to learn more.

Access the Form

Navigate to Settings → Data Hub Forms
Select the form you would like to edit

Edit Questions & Field Types

To Change a Question Type (e.g., Checkbox → Dropdown):

Locate the question you want to update. Copy the title and any place holders/descriptions.
You will need to completely delete the question and create a new one.
Use the field type selector to choose a new type
Update answer choices as needed

Add a New Question

Click Add a Field at the very bottom of the form
Select the desired field type
Enter the question and any answer options
Position the question in the correct order

Additional Form Actions

Delete: Removes the form so it is no longer available for new submissions

Note: Existing submissions will still be available within the student’s profile
Copy: Duplicates the form in Data Hub Forms
Reset: Reverts changes back to the last saved version
Save: Always click “Save” to apply your changes

Reorder Forms

Go to Settings → Data Hub Forms
Drag and drop forms into your preferred order
The order will apply to all teachers

Creating and Managing Folders

Go to Settings → Data Hub Forms
Click Create New Folder and name it
Assign forms to folders by checking the box, then click Save

To add a form to an existing folder:

Click the dropdown arrow next to the folder name
Select Edit Folder

Editing Questions with Existing Submission Data

If a question already has submitted data and you need to change the field type or structure, it’s important to proceed carefully to avoid losing data. Below are two recommended approaches:

Option 1: Duplicate the Form (Recommended for Large Amounts of Data)

Create a copy of the existing form using the Copy option
Update the field type or question on the duplicated form
Begin using the new form moving forward

This allows you to preserve all existing submissions in the original form. You can return to the original form at any time to review or export past data.

Option 2: Manually Preserve and Re-Enter Data (Best for Small Amounts of Data)

Copy or export all existing submission data for the field
Update the field type or question as needed
Manually re-enter the previous submissions into the updated field

This approach is best when there are only a few submissions and manual entry is manageable.

Need to Create a New Form Instead?

See Creating a Form in the Data Collection Hub.