Summer Planning: Standalone Rostering Expectations

Overview

Standalone rostering in Education Modified relies on files provided by your district/school rather than an automated integration. Because of this, there are specific expectations around timing, formatting, and updates—especially during the transition into a new school year.

What to Expect Over the Summer

During the summer transition period:

Rosters are typically prepared and submitted in phases as the new school year is built out
Education Modified includes up to three complimentary roster updates to support this process between June 1 - October 1

These updates generally follow a predictable pattern:

Initial Roster (First Draft)
- A preliminary set of courses, students, and staff for the upcoming school year
- Used to establish the base structure in Education Modified
Pre-School Year Update
- Reflects enrollment changes, new teachers, and staffing updates
- Typically submitted shortly before the school year begins
Post-Start Update
- Captures add/drop changes and course adjustments after the school year starts

What You Should Expect to See

After each roster upload, you should see:

Updated courses for the current school year
Students are enrolled in their correct courses
Staff assigned to appropriate courses

Keep in mind that data accuracy depends entirely on the information provided in each roster submission.

Expected Roster Format

Rosters must be submitted in a CSV (Comma-Separated Values) format
Files should follow the required Edcation Modified structure for students, courses, enrollments, and staff

Here is an example of a roster sheet

What is Required in Each Roster

Each roster file should include complete and accurate data for:

Students
Courses
Staff
Admin Indicator (put an X in the corresponding column to indicate admins of the Edcation Modified platform)
Enrollments (student-to-course and staff-to-course relationships)

Important: Universal ID Requirement

Every student must have a consistent and unique Universal ID
This ID is used to match and update records across multiple roster uploads
Changing or reusing IDs can result in duplicate records or lost data history

Key Takeaway

Standalone rostering is a multi-step process that evolves as your school year approaches. Accurate data, consistent IDs, and timely updates are critical to ensuring a smooth experience in Education Modified.